The Spain–UK Business Summit 2025 brought together senior government officials, corporate leaders, innovators and investors from both nations for two days of high-level dialogue, workshops and B2B networking.

The Summit focused on strengthening collaboration in key growth sectors such as Life Sciences, Infrastructure, Energy, Sustainability, and Transport.

Hosted at the iconic Institute of Directors, the event required complex multi-room production, extensive LED and staging infrastructure, and broadcast-quality delivery throughout.

Perception Live was selected as the official technical production partner, responsible for designing, installing and operating all audiovisual, staging and technical components.

ICEX required a technical partner capable of delivering:

• A Davos-style main plenary environment for 250 delegates
• A large-format LED screen installation suitable for international broadcast
• Multiple parallel workshop rooms operating simultaneously
• VIP-level audio systems for diplomatic and confidential meetings
• A multi-camera capture setup for content distribution
• Seamless technical flow across a packed two-day schedule
• A team experienced in high-stakes, government-level event delivery

Additionally, the venue’s technical infrastructure needed to meet strict requirements outlined in ICEX’s official tender specification.

Perception Live delivered a full end-to-end technical solution:

1. Stage, Lighting & Audio Design
A clean, contemporary summit environment aligned with international diplomatic standards.

2. Large-Format LED Installation
A custom LED wall meeting height and visibility requirements for multilingual presentations.

3. Multi-Room Technical Operations
Simultaneous panel rooms, workshop spaces and plenaries with consistent audiovisual quality.

4. Broadcast & Recording Infrastructure
Multi-camera capture, vision mixing and content delivery for post-event use.

5. VIP Lounge & Diplomatic Support
Premium audio environments for high-level, confidential meetings.

6. Full Technical Crew Management
Setup, live operation, room turnovers and derig delivered by our experienced onsite team.

Challenge 1: Complex Multi-Room Scheduling
Solution: Centralised control with distributed teams to maintain synchronised content and seamless transitions.

Challenge 2: Large LED Requirements Within a Historic Venue
Solution: A bespoke LED configuration designed to maximise image size while respecting IoD architectural constraints.

Challenge 3: VIP & Ministerial Meeting Requirements
Solution: Discreet, secure audio setups supported by dedicated technicians.

The Summit was widely regarded as a resounding success, with organisers and delegates praising:

• High technical standards
• Professional execution
• Seamless multi-room operations
• Broadcast-quality plenary delivery
• The IoD’s suitability as the host venue

• Strengthened Spain–UK commercial ties
• Enhanced cross-border collaboration
• High-quality media assets
• A polished environment supporting diplomatic-grade dialogue

This project highlights Perception Live’s expertise in:

• International government-level event production
• Multi-room technical operations
• LED and stage design for heritage venues
• Full end-to-end technical delivery

For more about our work:
https://www.perceptionlive.com/